How-To Guide

1. Open Main Page to see the current inventory snapshot.
2. Review Station Request Status. Red stations have pending requests; green stations have no pending requests.
3. Review the Shopping List for items below their low-stock / reorder level.
4. Use Search items to filter the table by item name or SKU.
5. Use the item action buttons to review or edit item details when corrections are needed.

Best practice: check this page first so you know what needs attention before changing stock counts.

1. Open Inventory Actions.
2. Scan a unique item QR code, or select Generate QR and save or print the generated QR label.
3. Leave Skip barcode scan checked if the item does not have a barcode yet. Otherwise, scan one or more barcodes and separate multiple values with commas.
4. Enter the item name, starting quantity, low-stock / reorder level, optional unit cost, notes, description, and SKU.
5. Enter the date/time and the Completed by name or employee number.
6. Select Add item, review the summary, check the confirmation box, then select Add item again to submit.

Best practice: only use this page for items that do not already exist. If the item exists, use Restock instead.

1. Open Restock Page.
2. Scan or type the item barcode or QR code to load the selected item.
3. If the item was found by QR code, optionally scan a new barcode to attach that barcode to the item record.
4. Enter the restock quantity and optional updated unit cost.
5. Confirm the current stock shown on the page looks correct before submitting.
6. Enter date/time, Completed by, and optional notes, then select Restock inventory.

Best practice: add delivery ticket numbers, purchase order numbers, or vendor references in Notes when available.

1. Open the station request page for the correct station.
2. Select Request item, add each requested item and quantity, and submit the request.
3. If an open request changes, use Modify request to update quantities or add/remove items. Enter who made the change and the reason.
4. If supplies are no longer needed, use Cancel request and enter who canceled it and why.
5. Watch the status colors: red/pink means pending, yellow means partially completed, green means completed, and gray means canceled.

Best practice: request the specific item name and purpose so supply staff can match the request to the right inventory item.

1. Open Issue Page.
2. Use Print all requested items if you need a pull list before collecting supplies.
3. Select a station with active requests. Red stations have items waiting to be fulfilled.
4. Review each requested item, verify the quantity to issue, and scan/select the matching inventory item when prompted.
5. If a requested item is not currently in inventory, use the add-missing-item flow from the issue screen before issuing it.
6. Review the issue summary, then submit. The transaction history is saved and inventory totals are reduced for newly issued stock.

Best practice: do not submit until the pulled items and quantities match what will physically leave inventory.

1. Open Search Page.
2. Choose a quick time range or enter custom start and end dates.
3. Use the search box, station filter, or item filter to narrow results.
4. Select Search to refresh usage by item, usage by station, usage trend, and transaction rows.
5. Choose a chart type, metric, and trend grouping for visual review.
6. Select an export format, then choose Download export for CSV, TSV, XLSX, PDF, or JSON reporting.

Best practice: use year-to-date for budget reporting and 30/60/90-day ranges for short-term supply planning.

• Use one clear item name per item type and avoid duplicate records.
• Keep QR codes unique. Do not reuse an old QR label for a different item.
• Enter unit cost when known so usage reports can calculate cost used.
• Set a practical low-stock / reorder level so the Shopping List stays useful.
• Always fill in Completed by so transaction history is traceable.
• Use notes for context that another supply officer may need later.

The scanner will not open.

Confirm the browser has camera permission. If scanning still fails, type the code manually into the code field.

The item cannot be found during restock or issue.

Search the Main Page by item name or SKU. If the item is truly new, add it through Inventory Actions or the missing-item flow during issuing.

A station request is wrong.

Use Modify request for quantity or item changes. Use Cancel request only when the station no longer needs the supplies.

Reports do not show the expected transaction.

Reset filters, confirm the date range includes the transaction date, and check whether station or item filters are limiting the results.